Privacy Notice
How we collect and use personal information, and how you can exercise your rights.
Last updated: 22 September 2026
Who we are
MeetingMine is a trading name operated by Wajahat Abaas in the United Kingdom.
For the personal information described in this notice, Wajahat Abaas trading as MeetingMine is the data controller unless we explain otherwise.
Contact: wajahat@meetingmine.com.
What information we may collect
- name, job title and employer;
- business contact details such as a work email address or business telephone number;
- public professional profile information, including a public LinkedIn profile or company biography;
- business-related information relevant to whether MeetingMine’s services may be useful to your organisation;
- our communications with you, including replies, meeting notes and preferences;
- information needed to manage enquiries, clients, contracts, invoices and payments; and
- limited technical information generated by website or email systems, such as server or security logs.
We do not intentionally collect special-category information for prospecting, such as health, religion, political opinions, ethnicity or sexual orientation.
Where we get information from
We may receive information directly from you. For business-development research, we may also obtain limited professional information from publicly accessible sources, including your employer’s website, public professional pages such as LinkedIn, Companies House, public job advertisements, press releases, company announcements, reputable business news sources and public business directories.
Where practicable, we record the source used for prospect research so that we can explain where information came from.
Why we use personal information and our lawful bases
B2B business development and direct marketing
We use limited professional information to identify organisations that may have a genuine business need for MeetingMine’s services and to contact relevant people in their professional capacity.
Where UK data protection law applies, we generally rely on our legitimate interests in developing our business and communicating relevant B2B services to corporate organisations. We assess whether the use is necessary and balance our interests against the individual’s rights and reasonable expectations.
We do not rely on legitimate interests to override electronic-marketing rules where consent is legally required. In particular, we do not intentionally cold-email sole traders or other individual subscribers unless an appropriate legal route applies.
Enquiries and client services
We may use information where necessary to take steps at your request before entering into a contract, to perform a contract, or for our legitimate interests in managing client relationships and delivering services.
Administration, security and legal obligations
We may use information to keep records, protect our systems, prevent misuse, manage disputes, comply with tax and accounting requirements, or meet other legal obligations.
Direct marketing and your right to object
Reply to any marketing email or contact wajahat@meetingmine.com. Once you object, we will stop using your personal information for direct marketing.
We may keep a small suppression record, such as your email address and the date of your objection, so we can make sure we do not accidentally contact you again for direct marketing.
Who we may share information with
- website, email, hosting and IT service providers acting on our behalf;
- professional advisers such as accountants or legal advisers where necessary;
- clients or prospective clients where this is necessary to provide an agreed service and is lawful; and
- regulators, courts, law-enforcement bodies or other authorities where disclosure is required by law.
We do not sell personal information to data brokers or advertisers.
Where MeetingMine carries out work for a client involving personal information, the data-protection roles of MeetingMine and the client depend on the particular service and are addressed in the relevant client agreement.
International transfers
Some technology providers may process information outside the United Kingdom. Where a transfer requires safeguards under UK data protection law, we use an appropriate lawful transfer mechanism or rely on an applicable adequacy regulation. Contact us if you want more information about safeguards relevant to your information.
How long we keep information
- Prospect research and outreach records: normally reviewed within 12 months of the last meaningful interaction and deleted or anonymised when no longer needed.
- Suppression records: minimum information may be retained for as long as necessary to respect an objection or opt-out.
- Client, contract and financial records: some records may be kept for up to six years where reasonably required for accounting, tax, contractual or legal purposes.
- Technical and security logs: retention depends on the service provider and what is reasonably necessary for security and service delivery.
Website cookies and tracking
MeetingMine does not currently add analytics or advertising cookies to this website and does not currently use email-open tracking pixels for outbound campaigns.
Our hosting or email providers may process technical data needed to deliver, secure and operate their services.
AI and automated processing
MeetingMine may use software tools, including AI-assisted tools, to help with tasks such as business research, organising information or drafting communications.
We do not use solely automated decision-making that produces legal effects or similarly significant effects on individuals. Human review is used for our outbound research and communications.
Your data-protection rights
Ask for a copy of your personal information.
Ask us to correct inaccurate or incomplete information.
Ask us to delete information in certain circumstances.
Ask us to restrict how we use information in certain circumstances.
Object to processing based on legitimate interests. The right to object to direct marketing is absolute.
Request portable data where the legal conditions for this right apply.
To exercise a right, email wajahat@meetingmine.com. We may need enough information to confirm your identity before responding.
Complaints
If you have a concern about how we use personal information, contact us first at wajahat@meetingmine.com so we can try to resolve it.
You also have the right to complain to the UK Information Commissioner’s Office (ICO): ico.org.uk/make-a-complaint.
Changes to this notice
We may update this notice when our services, technology, suppliers or legal obligations change. The latest version will be published on this page with an updated date.